Internal Affairs, Complaints, Discipline & Use of Force

JM Audits Request Template

Internal Affairs, Complaints, Discipline & Use of Force

Request complaint files, internal-affairs investigations, use-of-force reviews, findings, discipline, separation records, and related evidence.

Before sending: Identify the employee, complaint or IA number, incident date, and approximate closing date. Some active investigations may be treated differently from closed files.

Copy-and-paste request

Subject: Public Records Request – Internal Affairs, Complaint and Discipline Records

Hello,

This is a public records request concerning:

Employee(s): [NAME AND POSITION]
Complaint / IA / case number: [NUMBER, IF KNOWN]
Incident or allegation date: [DATE]
Date range: [START DATE] through [END DATE]

Please provide, to the extent maintained and public:

1. The original complaint, intake form, referral, acknowledgment, classification, and tracking record.
2. The complete internal-affairs, professional-standards, administrative, or supervisory investigation file.
3. Notices, allegations, interview recordings, transcripts, compelled statements, witness statements, exhibits, photographs, video, audio, reports, and attachments.
4. Investigative plans, assignment records, timelines, extension requests, status reports, supervisory reviews, and legal or policy reviews that are public.
5. Findings for each allegation, including sustained, not sustained, exonerated, unfounded, policy failure, or other disposition.
6. Closing memoranda, final reports, notices of disposition, corrective action, counseling, retraining, reprimands, suspension, demotion, termination, or other discipline.
7. Grievances, appeals, arbitration records, settlement agreements, last-chance agreements, and final agency actions that are public.
8. Use-of-force reports, force reviews, response-to-resistance forms, medical or injury summaries that are public, supervisor reviews, and force-board findings associated with the incident.
9. Separation or certification records, including applicable CJSTC Forms 61, 68, and 78.
10. The complaint or IA log for the identified employee or requested date range, including case number, allegation, received date, closing date, finding, and disposition.

Please provide the records electronically and preserve original audio, video, and metadata when available. If the matter is still active, please produce all portions that are presently public and identify the status and specific legal authority for any temporary withholding.

Redact only exempt information, produce all segregable non-exempt portions, and identify the specific authority for each withholding. If estimated charges will exceed $[AMOUNT], provide an itemized estimate before beginning chargeable work.

Please confirm receipt and provide the tracking number.

Thank you,

[NAME]
[EMAIL]
[OPTIONAL PHONE]

Download .txt

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Use it effectively

Replace every bracketed field before sending.
Keep the request focused by identifying a date range, person, incident, case number, or system.
Ask for records electronically and in their existing or native format when available.
Keep the request, confirmation, estimate, payment record, and production together.

Not legal advice: These sample requests are provided for educational and informational purposes and reflect request language used by JM Audits. They are not legal advice, do not create an attorney-client relationship, and may need to be adapted for your jurisdiction and circumstances.